Need to change the name of your business?

Before we can change the name of your business in our system, your name change needs to be made official with the IRS. If you you need to change the name of your business, or plan to in the near future, please see the instructions below from the IRS:,,id=148089,00.html ___ Business Name Change Business owners and other authorized individuals can submit a name change for their business. The specific action required may vary depending on the type of business. If the EIN was recently assigned and filing liability has yet to be determined, send Business Name Change requests to [...]

By |2011-04-28T12:05:32+00:00April 28, 2011|Uncategorized|Comments Off on Need to change the name of your business?

E-Verify: Employment Verification Online

U.S. law requires companies to employ only individuals who may legally work in the United States – either U.S. citizens, or foreign citizens who have the necessary authorization. This diverse workforce contributes greatly to the vibrancy and strength of our economy, but that same strength also attracts unauthorized employment. E-Verify is an Internet-based system that allows businesses to determine the eligibility of their employees to work in the United States. E-Verify is fast, free and easy to use – and it’s the best way employers can ensure a legal workforce. To enroll in E-Verify, please visit

By |2011-04-27T18:44:39+00:00April 27, 2011|Uncategorized|Comments Off on E-Verify: Employment Verification Online

Reminder: 2011 Changes to Flexible Spending Arrangements

Changes to Flexible Spending Arrangements Effective Jan. 1, 2011, the cost of an over-the-counter medicine or drug cannot be reimbursed from Flexible Spending Arrangements or health reimbursement arrangements unless a prescription is obtained. The change does not affect insulin, even if purchased without a prescription, or other health care expenses such as medical devices, eye glasses, contact lenses, co-pays and deductibles. The new standard applies only to purchases made on or after Jan. 1, 2011, so claims for medicines or drugs purchased without a prescription in 2010 can still be reimbursed in 2011, if allowed by the employer’s plan. A [...]

By |2011-04-22T14:22:57+00:00April 22, 2011|Uncategorized|Comments Off on Reminder: 2011 Changes to Flexible Spending Arrangements

President Signs Bill Repealing the 2012 1099 Requirements

Repeal of Expanded Information Reporting Requirements The Comprehensive 1099 Taxpayer Protection and Repayment of Exchange Subsidy Overpayments Act of 2011 eliminated new information reporting requirements that were created by previous legislation. The Patient Protection and Affordable Care Act of 2010 expanded information reporting to include payments to corporations, “amounts in consideration of property,” and “other gross proceeds” made in the course of a trade or business (including operation of a governmental entity), beginning in 2012. The new law repeals these requirements. You are not required to file Form 1099-MISC for these payments for any year. Existing information reporting requirements remain [...]

By |2011-04-21T11:22:42+00:00April 21, 2011|Uncategorized|Comments Off on President Signs Bill Repealing the 2012 1099 Requirements

Small Business/Self-Employed: Paying Yourself

The procedures for compensating yourself for your efforts in carrying on a trade or business will depend on the type of business structure you elect. Below are topics that frequently arise when new business owners ask the Internal Revenue Service questions about paying themselves. Corporate officers Partners Dividend distributions Form 1099-MISC or Form W-2 Treating employees as nonemployees Shareholder loan or officer s compensation? Reasonable compensation Draw account Corporate officers An officer of a corporation is generally an employee, but an officer who performs no services or only minor services, and who neither receives nor is entitled to receive any [...]

By |2011-04-20T15:01:06+00:00April 20, 2011|Uncategorized|Comments Off on Small Business/Self-Employed: Paying Yourself

Ever wonder how your State Unemployment Rate is calculated?

An employer's contribution rate is the rate an employer applies to its taxable payroll to determine the amount of unemployment taxes that must be paid. This rate is determined by the employer's "experience rating" which is based on the employer's unemployment benefit charges and average annual taxable payroll. In general, the experience rating generally rewards employers with low employee turnover. States use one of four methods to determine an employer’s experience rate: reserve ratio (used by the majority of states), benefit ratio, benefit wage ratio, and payroll stabilization. Reserve Ratio =     Unemloyment taxes paid – Benefits Charged _______________________Average Taxable Payroll [...]

By |2011-04-15T15:38:27+00:00April 15, 2011|Uncategorized|Comments Off on Ever wonder how your State Unemployment Rate is calculated?

WebGL QuickBooks Interface

General Ledger Interface DirectPay’s QuickBooks Interface provides you—or your accountant—online access to payroll data with every payroll. You instantly save time, reduce errors, and increase flexibility with the General Ledger Reporting tools available though Online Employer. Benefits of DirectPay’s WebGL QuickBooks Interface include: Wizards guide you through a one time set up to map your accounts to your payroll. Flexible solution to chart total net pay or each paycheck. Distribute payroll expenses to multiple accounts and/or departments. Improves accuracy – no double data entry. Direct online access by your accountant or auditor. After each payroll, we will instantly generate a [...]

By |2011-04-14T17:27:57+00:00April 14, 2011|Uncategorized|Comments Off on WebGL QuickBooks Interface

April 15th Paycheck Reminder

Can you believe the 15th of the month is already on Friday? A lot of Semi-Monthly and Monthly paychecks will fall on this date. Please make sure you report your payroll data to your Account Manager no later than 3pm today in order for us to process your direct deposits in a timely manner. Did you know that you can call, fax, email, or even key your own payroll online? If you are interested in a different method than your current payroll reporting method, just give your Account Manager a call at (704) 921-2730 or send an email to

By |2011-04-13T14:40:38+00:00April 13, 2011|Uncategorized|Comments Off on April 15th Paycheck Reminder

IRS Reminds Taxpayers to Use the IRS2Go App to Check Refunds

Did you know that the IRS recently introduced a new mobile phone application? The IRS2Go phone app gives people a convenient way of checking on their federal refund. The phone app is currently available to Apple iPhone users as well as Android users. Apple users can download the app by visiting the Apple App store, while Android users can visit the Android Marketplace to download the free IRS2Go app. The following information has been provided by the IRS regarding IRS2Go: IRS Goes Mobile With IRS2Go IRS has launched IRS2Go, a smartphone application that lets you interact with the IRS using [...]

By |2011-04-12T16:07:09+00:00April 12, 2011|Uncategorized|Comments Off on IRS Reminds Taxpayers to Use the IRS2Go App to Check Refunds

Updated Publication 919 May Help Employees Understand Withholding Changes

Every year, many people are surprised by how much they owe the IRS or by the amount being refunded. There are many factors that will define your tax situation as the year progresses. One area to consider is whether or not the correct amount of income tax withholding is being deducted from compensation. With each pay check received, employees should verify that their exemptions are correct. Exemption status will always appear on the employees pay notification. To verify whether or not a new W-4 should be completed to adjust 2011 income tax withholding, please check out the IRS’s 2011 version [...]

By |2011-04-06T18:12:07+00:00April 6, 2011|Uncategorized|Comments Off on Updated Publication 919 May Help Employees Understand Withholding Changes
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